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            Re-Leasing

            Re-leasing is the official process of transferring financial responsibility of a Courtyards (CTY) or South Campus Commons (SCC) lease to another eligible student (a re-lessor) for the remainder of the lease. Any student who must leave their apartment prior to the end of their lease (i.e. because s/he studies abroad, withdraws from the University, graduates, or needs to leave due to other reasons) must use this process.

            Once a resident re-leases their apartment, they forfeit all rights and responsibilities to that space. This is a formal process completed through the Leasing Office; therefore, for a re-lease to be legal, it must be completed through the Leasing Office. Please see below for more information about re-leasing.

            The Process

            The following information is designed to help Lease Holders and Re-lessors navigate the re-leasing process, through which a Lease Holder can relinquish their financial responsibility for their lease early by transferring it to another eligible student (Re-lessor). Please review this information carefully, as the Lease Holder retains financial responsibility for their apartment until the re-leasing process has been completed in its entirety. After the Lease Holder and Re-lessor connect and each complete the Commons/Courtyards Re-leasing Form,the process can take 2-3 weeks to complete in its entirety. As such, we recommend that Lease Holders start looking for a re-lessor as early as possible. The following steps are needed to complete the releasing process.

            • Step 1: Lease Holder finds a Re-lessor (an eligible student who is interested in taking over your lease). It is the Lease Holder’s exclusive responsibility to find a Re-lessor.
            • Step 2: The Re-lessor must complete a Commons/Courtyards Leasing Application in order to be able to complete the Commons/Courtyards Re-leasing Form.
            • Step 3: The Lease Holder and Re-lessor must each submit the Commons/Courtyards Releasing Form in the StarRez Portal. After the re-lessor is approved, the Lease Holder will be able to access the appointment scheduler via the Commons/Courtyards Re-leasing Form to schedule a re-leasing appointment.
            • Step 4: The Lease Holder and Re-lessor attend the re-leasing appointment and complete their re-leasing paperwork. Note: There is a 2 business day cancellation period on any newly signed lease. If a re-lessor exercises their right to cancel their lease, financial responsibility will return to the original lease holder.

            Eligibility

            A re-lessor’s eligibility will be determined after the Lease Holder and Re-lessor have completed the Releasing Form. Re-leasing eligibility is determined by the University of Maryland’s Department of Resident Life and generally includes the following:

            • Students must be in good academic, financial, & judicial standing with the University to be eligible to sign a lease.
            • Re-lessor must be the same gender as the lease holder (unless the lease holder is in a pre-designated mixed-gender apartment)
            • Fall and Spring Re-lessors must be undergraduate students, have been in college for at least one semester (freshmen are NOT eligible to re-lease in their first semester), and registered full-time at the University of Maryland, College Park.
            • Summer re-lessors may be undergraduate students who are affiliated with the University of Maryland College Park.

            Who is Eligible? Fall Re-leasing Spring Re-leasing Summer Re-leasing
            Fall First Semester Freshman at UMD N Y Y
            Spring First Semester Freshman at UMD N/A N Y
            UMCP Undergrad enrolled for Fall Y Y Y
            UMCP Undergrad who was enrolled in the Spring N Y Y
            UMCP Undergrad Enrolled only in the Summer N N Y
            Student returning from Study Abroad Y Y Y
            Transfer Student (must have Confirmed Enrollment for Semester in which they want to re-lease) Y Y Y
            Non-UMD student who wants to live in friend's apartment while friend is gone and isn’t affiliated with UMCP N N N
            * needs documentation if not a UMD student

            For more specific questions about renewal eligibility, please email the Manager for Housing Partnerships with the Department of Resident Life, at pppleasing@umd.edu.

            Connecting Lease Holders with Re-lessors
            • The OCH Database: A Resident Life resource that The Courtyards and South Campus Commons Lease Holders can use to post their vacancy and potential Re-leassors can use to search for vacancies.
            • Maryland Community Housing Facebook group: A housing resource that requires an @umd.edu email address to access.
            • The Courtyards and South Campus Commons Waitlist: As a Re-lessor, you can join The Courtyards and South Campus Commons waitlist by completing a Common/Courtyards Leasing application. Lease Holders can request this list so that they can reach out to interested students all at once.
            • You are also encouraged to use word of mouth! Ask your friends if they know of anyone looking to leave The Courtyards or South Campus Commons or if they know anyone who wants to move in to South Campus Commons or The Courtyards.

            Deadlines
            • Lease Holders and Re-lessors can submit the Commons/Courtyards Re-Leasing Request Form anytime, but re-leasing appointments are only available between the 4th and the 20th of each month (except August, February, and March).
            • Failure to complete your appointment by the 20th of the month will result in you retaining financial responsibility for the following month.
              Re-lessor approvals can take 2-4 business days to process after the both the Lease Holder and Re-lessor complete their Commons/Courtyards Re-leasing Forms. The re-lessor will not be evaluated for eligibility until both parties have completed their Re-leasing Forms.

            Appointment Requirements
            Current Resident:
            • Your $100 lease transfer fee. This must be paid in certified funds*. Personal checks and cash are NOT accepted.
            • You must have a zero balance.
            • If your transfer fee and balance are not paid at least 2 business days prior to your leasing appointment, they must be paid at the appointment in certified funds.
            • Installment payments are due on the first of each month. The person in possession of the lease on the 1st of the month is responsible for the installment payment. Installments are not prorated and Capstone will not issue refunds for installments owed prior to the lease transfer. Any exchange of money relating to partial installment payments or personal refunds is solely between the leaseholder and the re-lessor.

            • *Certified Funds are available from a teller at your financial institution in the form of a cashier’s check. Money orders are available at 7-Eleven, CVS, The United States Post Office, Giant, and other retail locations.

            New Resident:
            • $25 application fee. Check or money order made payable to “The Courtyards” or “South Campus Commons.”
            • $300 lease reservation (applied toward first month’s installment payment). Check or money order made payable to “The Courtyards” or “South Campus Commons.”
            • Social Security Number. While your card is not required, you must be able to provide your SSN.
            • Completed Guarantor Form

            Illegal Re-Leasing/Sub-leasing

            Illegally sub-leasing a Courtyards or South Campus Commons apartment without completing the approval and re-leasing process is strictly prohibited. If you are found to be illegally sub-leasing an apartment, the leaseholder and the illegal sub-letter may be referred to the University of Maryland judicial process according to the Rights and Responsibilities handbook. As the illegal sub-letter, you will be required to move out of the apartment immediately and/or go to the Leasing Office to sign a lease at the property.

            Failure to check out at a designated Service Desk or office is subject to a $100 improper check out fee. Furthermore, current residents who do not properly check their keys into a Commons or Courtyards staff member at the designated Service Desk or office are subject to a key replacement fees for the front and bedroom door and mailbox key. Only legal leaseholders will be permitted to sign out the replacement keys in such circumstances.

            To avoid incurring these charges and judicial sanctions, and to preserve the security of our community, it is imperative that all residents use the re-leasing process outlined here.



            Re-Leasing FAQ
            What is the difference between “Sub-leasing” and “Re-leasing”?

            “Subletting” means that a lease holder is allowing someone to use the apartment that they are renting for a period of time in return for payment. When subletting, the lease holder is still financially responsible for the apartment and any damages that might occur even though they are allowing someone else to rent from them.

            “Re-leasing” is the official process of transferring financial responsibility for a lease to another eligible student prior to the lease end date. Any students who study abroad, withdraw from the University, or need to leave due to financial constraints, must use this process. Once someone re-leases their apartment, the individual lease is formally ended which means that the original lease holder will no longer have access to the space and community services and they are released from their financial obligation.

            This formal process, which is completed through the Leasing Office, is necessary in order to protect the original leaseholder and the new occupant, as well as other roommates in the affected apartment. Therefore, the process outlined above must be followed for a re-lease to occur. We only do “re-leasing” at The Courtyards and South Campus Commons.

            How do I know if I am eligible to take over someone’s lease?

            If you are a full-time undergraduate UMCP student who has completed at least 1 semester (fall or spring) of undergraduate study, and you are in good standing with the University (meaning you do not have any academic, financial, or judicial blocks) then you are eligible to re-lease in SCC/CTY. On campus and off campus students are eligible. Accepted transfer students who have confirmed their enrollment with the University are eligible. Incoming first year students, students at other institutions, and Graduate students are not eligible (exceptions may be made for Summer Re-leasing). Each person who applies will be reviewed for eligibility to move into SCC/CTY. If you have questions about eligibility to sign a lease, please email the Resident Life-Housing Partnerships team at pppleasing@umd.edu

            Someone contacted me about taking over their lease. What do we do now and what do I need at the leasing appointment?

            Once you have been contacted by a current Lease Holder looking for a re-lessor and have agreed to take over their lease, you will go through an official re-leasing process. You and the Lease Holder will log into StarRez and complete the Commons/Courtyards Re-leasing Form which indicates that they wish to re-lease to you and you wish to re-lease from them. Once the forms are submitted, both you and the Lease Holder should receive a confirmation email and your eligibility to be a re-lessor will be accessed. If approved, both you and the Lease Holder will receive an email notification that you are eligible and the Lease Holder will log in to StarRez to schedule an appointment with their leasing office to complete the paperwork and sign your lease.

            You will need to bring the required documentation to your leasing appointment:

            • Check or money order for $25 (non-refundable application fee)
            • Check or money order for $300 (Lease Reservation—applied to the first month’s installment payment)
            • Optional Cleaning Fee: A money order made out to “Educated Cleaners” for $65
            • Photo ID and you will need to know your Social Security Number (but don’t need to bring your Social Security Card)

            • Please contact the appropriate leasing office for questions related to leasing appointments. You can reach the leasing offices by contacting them at:

            South Campus Commons
            Southcampuscommonsleasing@cocm.com
            301.314.2499

            The Courtyards
            thecourtyards@cocm.com
            301.314.2466

            I have a Residence Hall Housing Contract, can I still be considered for an apartment in South Campus Commons or Courtyards?

            Yes. If you end up signing a lease at The Courtyards or South Campus Commons while you have a Housing Contract, you will need to complete a Residence Halls Petition for Release Form to request cancelation of your On-Campus Housing Agreement. Students who move into Commons or Courtyards will be re-leased from their Resident Life Housing Contract without penalty because they are moving into a property that is partnered with Resident Life.

            If I re-lease from someone for the Spring/Summer, am I eligible to return to SCC/CTY for the next academic year (beginning in the Fall)?

            Students who sign a lease at the start of the spring semester will complete the SCC/CTY Intent to Return form for the following academic year, as they will be current residents at the time the lease renewal process begins. If you will be a full-time undergraduate student in good standing who is entering their 7th or fewer semester* of undergraduate study in the Fall, you will be eligible to renew your lease, transfer apartments within your community, and pull-in eligible students (on campus rising juniors and on-campus rising seniors) for the next academic year. *Renewal eligibility for “Rising 5th year seniors”, students who will be in their 8th or more semester of undergraduate study in the Fall is reviewed each year, so depending on the number of anticipated vacancies, rising 5th year seniors may not be permitted to renew their lease for their 9th semester.

            Students who sign a lease for the summer will only be allowed to return if they re-lease for the next lease year. If a student is able to re-lease the same room for the next lease year as they have for the summer they do not have to move out between lease years. If a student who re-leases for the summer re-leases a different room for the next lease year, they must move out during the transition period between the end of the first lease and beginning of the next.

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